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SAMRM Constitution & Bylaws

As amended and accepted by the membership, June, 2006

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ARTICLE I - Name and Purpose

Section 1 – Name

The name of the organization shall be The Society for the Advancement of Modeling and Role-Modeling, hereinafter referred to as "The Society".

The Society is organized exclusively for charitable, educational and scientific purposes, including for such purposes, the making of such contributions to qualify as exempt organizations under section 501( c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

No part of the net earnings of The Society shall inure to the benefit of, or be distributed to its members, trustees, officers, or other private persons, except that The Society shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section 2 hereof. No substantial part of the activities of The Society shall be the carrying one of propaganda, or otherwise attempting to influence legislation, and The Society shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, The Society shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501 ( c) (3) of the internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under section 170 ( c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

Section 2 – Purpose

The purpose of the society shall be to advance the development and application of the theory Modeling and Role-Modeling by:

  • Promoting the continuous study and integration of the theoretical propositions and philosophical underpinnings through research, practice, and continued education.
  • Developing a network for the support, stimulation and growth of the membership through newsletters, conferences, and membership meetings.
  • Disseminating knowledge and information through conferences and publication of conference proceedings.
  • Addressing societal needs by contributing to improvement of health care through proactive promotion of holistic health.

ARTICLE II - Membership

Members shall be individuals interested in the purposes and work of The Society. Candidates for membership shall be considered without regard to sex, age, race, color, or creed.

There shall be two membership categories: General and Honorary.

Section 1 – General Membership

General membership is for those individuals who are actively practicing and/or teaching the theory or conducting research based on the theory.

  • General Members in good standing shall be defined as those individuals who have paid their annual dues.
  • Only general members in good standing shall be eligible to vote or serve as an officer.
  • No member shall have more than one vote.
Section 2 – Honorary Membership

Lifetime Honorary Membership, without vote, may be granted by the Executive Committee as recognition for monetary or other contributions to The Society.

  • Any member of the society may suggest nominations to the executive Committee for honorary membership.
  • Members of the society will be notified regarding proposed action for granting honorary membership and be invited to provide recommendations regarding such action.
  • Honorary members will receive the newsletter of The Society and be eligible for any reduced fees at programs granted to general membership.
  • An individual may hold both Honorary and General membership.
Section 3 - Dues

Dues shall be determined by the general membership and may be changes by 2/3 vote at any biennial or special meeting of the membership.

ARTICLE III - Meetings

Section 1 – Meetings
  • A biennial membership meeting shall be held in the even number years.
  • Special meetings of the membership may be called by the president, a majority of the Executive Committee members, or at the written request of any ten (10) members.
  • Members shall be notified at least one month prior to the biennial meeting or any special meeting.  Notification shall include a brief description of the business to be transacted.
  • Meetings shall be open to general members, honorary members, invited guests, and interested persons.
Section 2 – Quorum

A quorum at any regular or special meeting for the purpose of transacting business shall be 15 members or 20% of the membership (whichever is larger).

ARTICLE IV - Officers

Section 1 – Titles

The officers of The Society shall be the President, President-Elect, Secretary, and Treasurer.

Section 2 – Eligibility
  • Any member in good standing in the organization shall be eligible to hold office.
  • A member may be re-elected to serve in the same office for a maximum of two consecutive terms.
  • After serving as an elected officer for eight consecutive years, a member shall not be eligible to serve in any elected office for a minimum of one year, except as otherwise indicated in these bylaws.
  • The president, if re-elected for one term in the event of a vacancy in the position of president-elect, may serve more than 8 consecutive years as an elected officer.
  • The treasurer, if willing and re-elected by the membership, may continue to serve consecutive terms without limit.
Section 3 – Elections
  • Elections shall be by mail ballot prior to the biennial meeting.
  • Terms of office shall be two years beginning at the close of the biennial meeting.
  • Members holding elected positions will remain in office until a successor has been determined.
Section 4 – Duties

1. President

  • Presides at all Executive Committee and membership meetings.
  • Prepares agendas for meetings.
  • Acts as ex-officio member, with vote, of all committees except the nominating committee.
  • Acts as Executive Officer of The Society, the official representative of the association, and the spokesperson on matters of policy and position.
  • Appoints chair and members of the program committee after consulting with Executive Committee members.

2. President-Elect

  • Acts as assistant to the President.
  • Presides at Society functions at the request or in the absence of the President.
  • Maintain a list of committees identifying the chairs and members for the biennium.
  • Act as resource person for committee chairs and members and encourage committees to accomplish their work.
  • Assumes the office of president at the end of the term as president-elect.

3. Secretary

  • Attends to all correspondence.
  • Records the minutes of all membership and Executive Committee meetings and arranges for distribution as appropriate.
  • Maintains copies of meeting minutes and other records of the Society, except financial records.
  • Oversees the maintenance of a listing of all publications relating to the theory of Modeling and Role-Modeling.

4. Treasurer

  • Supervises the fiscal affairs of the Society.
  • Prepares agendas for meetings.
  • Collects membership dues and keeps accurate records of income and expenditures.
  • Oversees notification of members regarding annual dues.
  • Maintains a roll of all general members in good standing, honorary members, and original charter members.
  • Submits reports to the Executive Committee as requested and to the membership at Society meetings.

ARTICLE V - Executive Committee

Section 1 - Composition

The Executive Committee of the Society shall be composed of the titled officers, the chairs of the Program and Nominating Committees, the newsletter Editor, the Immediate Past President, and Helen Erickson.

Section 2 – Meetings
  • There shall be an annual meeting of the Executive Committee.
  • Special meetings of the Executive Committee may be called at any time at the call of the President or by written request to the president of any 3 members of the Executive Committee.
  • The President shall determine the time and method (face-to-face; electronic; phone) of any meeting.
Section 3 - Quorum

A quorum for the purpose of transacting business shall be a majority of the Executive Committee members providing that one of those present is a titled officer.

Section 4 - Duties
  • Manage the affairs of the Society and oversee the fulfillment of the Society's duties and purposes.
  • Appoint the newsletter editor and the archivist.
  • Appoint individuals or ad hoc committees to fulfill the business of the Society as deemed necessary.
  • Make appointments to fill vacated positions for the remainder of the term, and make arrangements for a special election in the case of a vacancy in the office of President-Elect.
  • Establish and update policies and procedures for the Society.

ARTICLE VI - Standing Committees and Appointments

Section 1 - Nominating Committee
  • The nominating committee shall consist of three members elected from the general membership with the person receiving the greatest number of votes serving as chair.
  • Members may be re-elected to serve a maximum of two consecutive terms.
  • The nominating committee shall accept and make nominations for all offices and membership on the nominating committee and prepare a ballot to present for review by the executive committee at the beginning of February of the even number years.
  • The nominating committee shall be responsible for the distribution, collection, and counting of all ballots.
Section 2 - Program Committee
  • The Program Committee shall consist of at least 3 volunteer members in addition to the chair.
  • The chair of the Program Committee shall be appointed by the Executive Committee after the site for the biennial conference has been determined.
  • There may be more than one Program Committee with each committee identified by the year of the conference or retreat for which they are responsible.
  • The Program Committee, with consultation and approval from the Executive Committee, shall be responsible for organizing the biennial conference or retreat for which they are appointed.
Section 3 - Awards Committee
  • The Immediate Past President shall chair the Awards Committee.
  • There shall be two members of the committee in addition to the chair who are not members of the Executive Committee and who shall be selected by lot from the membership list by the President and Committee chair to serve for the biennium.
  • The Awards Committee shall be responsible for recommending criteria for awards to the Executive Committee; calling for nominations for awards and disseminating the criteria.
  • The chair is responsible for seeking recommendations from members not on the committee when additional expertise is needed for decision making regarding proposals for research or project grants.
  • The Awards Committee shall recommend recipients for awards and grants to the Executive Committee.
Section 4 - Appointments

The Executive Committee shall appoint the Archivist and the Newsletter Editor(s) to serve for the biennium. There is no limit on the number of years a member may serve in either of these appointments.

The Executive Committee shall make other appointments for individuals or committees (e.g. bylaws review) as the need arises.

ARTICLE VII - Amendments

These By-laws may be amended by a two-thirds vote for approval by the members present at any regular or special meeting provided that the membership is notified regarding the proposed amendments two weeks prior to the vote.

ARTICLE VIII - Parliamentary Authority

Roberts Rules of Order, most recently revised, shall be the parliamentary manual for this organization.

ARTICLE IX - Dissolution

Upon the dissolution of the Society, the Executive Committee shall, after paying or making provisions for the payment of all of the liabilities, dispose of all the assets exclusively for the purposes of the Society in such manner, or to such organization or organizations organized and operated exclusively for charitable, education, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law) as the Executive Committee shall determine.